1. Title with pay period, pay date and stub number
The document’s name and its stub number. Number stubs in order, so each copy can be referred to.
Earnings statement design
Earnings Statement Template: Detailed Summary
A quiet, ruled earnings statement that ends on one summary table: gross pay, taxes, other deductions and net pay, for this period and the year, in one place.
- Layout
- Portrait statements
- Type
- Earnings Statement
- Colors
- 5 included
Design
How the Detailed Summary is laid out
A Pay Summary title sits top left with the pay period, pay date and stub number. Employer and employee columns sit to its right, each under a thin colored rule. Every section below is marked the same way: a small uppercase heading over a colored rule, with light lines between rows.
Earnings runs full width with rate, hours, this period and year to date; a reimbursement, if any, shows under gross pay as untaxed. Deductions and pay details share the next row: taxes and other deductions on the left, and net pay, frequency, filing status, employee ID, pay type and payment method on the right. The summary table closes the page, with the net pay row lightly tinted.
Order
Top to bottom
- Title with pay period, pay date and stub number
- Employer and employee columns
- Earnings with rate, hours, current and YTD
- Deductions next to pay details
- Summary table: gross pay, taxes, other deductions, reimbursement, net pay
- Memo note, when you add one
Good for
Who picks the Detailed Summary
Anyone asked for year-to-date figures, like a rental form that wants income so far this year, or someone checking withholding before tax time. The summary table puts those numbers in two clean columns.
In short
The Detailed Summary as a earnings statement template
An earnings statement template is the formal version of a pay stub: a titled statement of one period’s earnings, deductions and net pay. The Detailed Summary adds a summary table at the end, so the period and the year read side by side.
If someone asks for your income so far this year, this is the design that answers fastest. Point them to the summary table.
See also: every design · several stubs at once · how taxes are worked out · pricing
Block by block
Reading each part of the Detailed Summary
2. Employer and employee columns
Both sides in one place: the business (name, address, EIN) and the person paid (name, address, ID, last four digits of the SSN).
3. Earnings with rate, hours, current and YTD
Each kind of pay on its own line. Hours times rate should equal each amount, and the lines add up to gross pay.
4. Deductions next to pay details
What came out: federal income tax, Social Security, Medicare, and state tax where it applies, then any other deductions by name.
5. Summary table: gross pay, taxes, other deductions, reimbursement, net pay
The totals in brief: gross, deductions and net pay together, for a reader who only needs the numbers.
6. Memo note, when you add one
Optional extras: a short memo (a check number, a bonus reason) and time-off lines (the Time-off (PTO) lines add-on). Left out when empty.
Where it prints
What you type, and where it lands
| What you type | Where it shows |
|---|---|
| Business name, address, EIN, phone and logo | Employer and employee columns |
| Employee name, address and ID | Employer and employee columns |
| SSN (only the last four digits print) | Employer and employee columns |
| Pay period, pay date and how often you’re paid | Title with pay period, pay date and stub number |
| Filing status and payment method | Deductions next to pay details |
| Hourly rate and hours, or the salary | Earnings with rate, hours, current and YTD |
| Overtime hours | Earnings with rate, hours, current and YTD |
| Bonus, tips, commission and your own deductions (Extra earnings & deduction lines add-on) | Earnings with rate, hours, current and YTD |
| Taxes, worked out for you | Deductions next to pay details |
| Year-to-date totals | Earnings with rate, hours, current and YTD |
| A memo | Memo note, when you add one |
Taxes are estimated from the pay, how often you’re paid, the filing status and the state. Typing your own amounts is the Tax & W-4 withholding edits add-on. How we calculate each line.
Color
Colors for the Detailed Summary
Pick from Azure, Cobalt, Amber, Emerald and Black & white. Azure is the starting color. A color changes only the accents; the figures and the layout stay put.
The name
Earnings statement or pay stub?
The Detailed Summary is drawn as an earnings statement: a titled, formal page. It holds the same record as a pay stub: the business, the person paid, the period, the pay, each tax and deduction, net pay and the year so far.
Use it for
When the Detailed Summary fits
Year-to-date requests
Gross pay, taxes, other deductions and net pay for the year sit in their own column of the summary.
Withholding checks
See how much tax has come out so far this year, next to this period’s amount.
A plain, ruled look
Thin rules and small headings, nothing heavy. It reads like an office statement.
Checking top to bottom
Each section of the Detailed Summary runs full width, so you can check it line by line against your records.
A good first pick
The Detailed Summary is one of our top picks to start with.
Earnings statements
What an earnings statement shows, line by line
Read top to bottom, an earnings statement is a small sum: gross pay, minus each tax and deduction, equals net pay. These are the lines that make it up.
- Gross pay: everything earned before anything comes out.
- Federal income tax: withheld by employers using the IRS methods in Publication 15-T.
- Social Security and Medicare: the employee’s shares, at the rates in IRS Topic 751.
- State and local tax: where your state or city has one.
- Other deductions: a health plan, retirement or a garnishment, each by name.
- Net pay: what was actually paid.
- Year to date: the same figures added up for the calendar year.
Family
Detailed Summary vs similar designs
Same family (Portrait statements): Business Letter, Long Statement, Two-Column Summary and Striped Rows. They keep the facts in the same order. What marks out the Detailed Summary: ruled sections for earnings, deductions and pay details, then one this-period and year-to-date summary table.
Open: Business Letter · Long Statement · Two-Column Summary · Striped Rows
On paper and on screen
Every table runs full width, so it scrolls well on a phone and prints on one portrait page for a normal pay period. The PDF is made from the same layout as the preview, so what you check is what you get.
Making a run of stubs? The multi-stub builder makes consecutive pay periods in this design and carries the year-to-date totals forward.
Last look
Check these before you download
- “Earnings with rate, hours, current and YTD”: hours times rate matches each line, and the lines add up to gross pay.
- “Deductions next to pay details”: each tax and deduction you expect is there once, under the right name.
- “Summary table: gross pay, taxes, other deductions, reimbursement, net pay”: net pay is gross pay minus the deductions, and it matches the deposit.
- “Earnings with rate, hours, current and YTD”: the year-to-date totals include this period and rise correctly from the last stub.
- Names, addresses and dates match your own records.
Sources: IRS Publication 15-T, Federal Income Tax Withholding Methods; IRS Topic 751, Social Security and Medicare withholding rates; U.S. Department of Labor, Fact Sheet #21: Recordkeeping under the FLSA.
Steps
Making a stub with the Detailed Summary
1
Tap “Use this design”. The builder opens with the Detailed Summary picked.
2
Type the business and the person paid. The business prints in “Employer and employee columns”.
3
Add the dates and the pay: hours and rate, or a salary. Overtime goes on its own line, in “Earnings with rate, hours, current and YTD”.
4
Look over the taxes the builder works out; they print in “Deductions next to pay details”. Typing your own amounts is the Tax & W-4 withholding edits add-on.
5
Pick a color, read the whole preview, then pay and download the PDF.
6
Check the year-to-date column of the summary before you download; it should cover every pay date this year, this one included.
7
Fill in the pay type and payment method so the pay details column is complete.
8
A reimbursement shows as untaxed under gross pay. Reimbursement lines are part of the Extra earnings & deduction lines add-on.
Real pay only
The stub shows what you type
PayStubs349 turns your details into a document. It doesn’t run payroll or check your figures, so match them to your pay records before you download.
More designs
Other designs to compare
Portrait statements
Business Letter
Letter-style: title and stub number top left, logo top right, then issued-to and issued-by blocks.
8 colors
Portrait statements
Top pickLong Statement
A letter-style statement with the address placed for a window envelope and every total at the foot.
4 colors
Portrait statements
Top pickTwo-Column Summary
Employee and pay period panels, full-width tables, then matching this-period and year-to-date boxes.
8 colors
Portrait statements
Striped Rows
Title and dates on the left, business and employee in a tinted box, striped tables and a pay summary.
8 colors
Portrait statements
Ruled Statement
A plain title, then ruled sections for earnings, taxes and deductions, each with its total, and a shaded net payment row.
8 colors
Portrait statements
Grid Cells
A centered title, labeled details in two columns, a tinted pay period band, and each line label in a soft cell.
8 colors
FAQ
Questions about the Detailed Summary
What does the Detailed Summary cost?
$3.49 a stub, the same as every other design. Previewing it costs nothing.
Does the Detailed Summary print year-to-date totals?
Yes, in “Earnings with rate, hours, current and YTD”. Make several stubs in a row and the totals carry forward.
Can a contractor use the Detailed Summary?
Contractor / 1099 mode works on every design and turns off withholding. For a payee heading that reads Contractor, pick Side Rail.
If I fill in the Detailed Summary, can I switch designs later?
Yes. Your details stay in the builder, so you can try other designs with your own numbers before you download.
Is an earnings statement the same as a pay stub?
Yes. Payroll offices often print “Earnings Statement” at the top of what most people call a pay stub. The Detailed Summary uses a Pay Summary title over the same facts.
Where are the year-to-date totals on the Detailed Summary?
In the second column of the summary table at the foot, and in the year-to-date column of the earnings section.
Start with the Detailed Summary
Switch designs any time before you download; your details stay.