1. Logo and company block
The business behind the pay: its name and address, plus the EIN and phone if you add them.
Pay stub design
Editable Pay Stub Template: Grid Cells
Change anything in the builder and watch the stub update. The layout reads like a neatly completed form: a centered title, labeled details, and every line label in its own soft cell.
- Layout
- Portrait statements
- Type
- Pay Stub
- Colors
- 8 included
Design
How the Grid Cells is laid out
The company block sits top right, with your logo on the left if you add one. A large centered title and the stub number follow. The details read like a filled-in form in two columns: employer and address, employee and ID, masked SSN and the employee’s address, payment method and filing status, each shown only when filled in.
One tinted band carries the pay period start and end, the pay date and the frequency. Earnings, gross pay, taxes and deductions, and net pay follow under plain headings. Each line label sits in a soft cell and each figure in a pale one, on one shared grid, so rate, hours, this period and year to date line up all the way down.
Order
Top to bottom
- Logo and company block
- Centered title and stub number
- Labeled details in two columns
- Tinted band: pay period, pay date and frequency
- Earnings with rate, hours, this period and YTD
- Gross pay
- Taxes and deductions
- Net pay, then time off and a memo note when you add them
Good for
Who picks the Grid Cells
People who want every value labeled in words rather than packed into a grid, and anyone with a long list of lines: the soft cells keep them easy to follow.
In short
The Grid Cells as a editable paystub
An editable paystub is one you can keep changing until it is right. On the Grid Cells, every field stays editable in the builder up to the moment you download, and the totals and taxes recalculate each time.
Edit before you download, not after. The PDF is the finished copy, so the preview is where to catch a typo.
See also: every design · several stubs at once · how taxes are worked out · pricing
Block by block
Reading each part of the Grid Cells
2. Centered title and stub number
The document’s name and its stub number. Number stubs in order, so each copy can be referred to.
3. Labeled details in two columns
Labeled facts: name, ID, masked SSN, period, pay date and frequency. One label, one value.
4. Tinted band: pay period, pay date and frequency
The pay period and the pay date. The pay date should match the day the money landed in the account.
5. Earnings with rate, hours, this period and YTD
Each kind of pay on its own line. Hours times rate should equal each amount, and the lines add up to gross pay.
6. Gross pay
Where the lines add up: gross pay from the earnings, total deductions from the taxes and deductions. Net pay is the gap.
7. Taxes and deductions
What came out: federal income tax, Social Security, Medicare, and state tax where it applies, then any other deductions by name.
8. Net pay, then time off and a memo note when you add them
Net pay, the money actually paid: gross pay minus every tax and deduction. Match it to the deposit.
Where it prints
What you type, and where it lands
| What you type | Where it shows |
|---|---|
| Business name, address, EIN, phone and logo | Logo and company block |
| SSN (only the last four digits print) | Tinted band: pay period, pay date and frequency |
| Pay period, pay date and how often you’re paid | Tinted band: pay period, pay date and frequency |
| Filing status and payment method | Tinted band: pay period, pay date and frequency |
| Hourly rate and hours, or the salary | Earnings with rate, hours, this period and YTD |
| Overtime hours | Earnings with rate, hours, this period and YTD |
| Bonus, tips, commission and your own deductions (Extra earnings & deduction lines add-on) | Earnings with rate, hours, this period and YTD |
| Taxes, worked out for you | Taxes and deductions |
| Year-to-date totals | Earnings with rate, hours, this period and YTD |
| A memo | Net pay, then time off and a memo note when you add them |
Taxes are estimated from the pay, how often you’re paid, the filing status and the state. Typing your own amounts is the Tax & W-4 withholding edits add-on. How we calculate each line.
Color
Colors for the Grid Cells
Pick from Inkwell, Midnight, Harbor blue, Lagoon, Spruce, Plum, Brick and Black & white. Inkwell is the starting color. A color changes only the accents; the figures and the layout stay put.
The name
A pay stub, plainly
The Grid Cells is laid out as a pay stub, the short record that comes with each payment. Some call it a check stub or a pay slip; the facts on it are the same.
Use it for
When the Grid Cells fits
Getting it exactly right
Change a rate, a date or a name and the whole stub updates in the preview.
Many lines
Each label sits in its own cell, so long lists stay aligned.
A form-like look
Labeled details in two columns read like a completed form.
Checking top to bottom
Each section of the Grid Cells runs full width, so you can check it line by line against your records.
What you can edit
What’s included on the Grid Cells, and what’s an add-on
The base stub covers what most stubs need. A few extras are optional add-ons, added to your order only when you use them.
- Included: business and employee details, dates, regular and overtime hours, estimated taxes, year-to-date totals, every color and your logo.
- Add-on: Extra earnings & deduction lines.
- Add-on: Tax & W-4 withholding edits.
- Add-on: Time-off (PTO) lines.
Family
Grid Cells vs similar designs
Same family (Portrait statements): Business Letter, Long Statement, Detailed Summary and Two-Column Summary. They keep the facts in the same order. What marks out the Grid Cells: a centered title, labeled details in two columns, a tinted pay period band, and each line label in a soft cell.
Open: Business Letter · Long Statement · Detailed Summary · Two-Column Summary
On paper and on screen
Every table runs full width, so it scrolls well on a phone and prints on one portrait page for a normal pay period. The PDF is made from the same layout as the preview, so what you check is what you get.
Making a run of stubs? The multi-stub builder makes consecutive pay periods in this design and carries the year-to-date totals forward.
Last look
Check these before you download
- “Earnings with rate, hours, this period and YTD”: hours times rate matches each line, and the lines add up to gross pay.
- “Taxes and deductions”: each tax and deduction you expect is there once, under the right name.
- “Net pay, then time off and a memo note when you add them”: net pay is gross pay minus the deductions, and it matches the deposit.
- “Earnings with rate, hours, this period and YTD”: the year-to-date totals include this period and rise correctly from the last stub.
- Names, addresses and dates match your own records.
Sources: IRS Publication 15-T, Federal Income Tax Withholding Methods; IRS Topic 751, Social Security and Medicare withholding rates.
Steps
Making a stub with the Grid Cells
1
Tap “Use this design”. The builder opens with the Grid Cells picked.
2
Type the business and the person paid. The business prints in “Logo and company block”.
3
Add the dates and the pay: hours and rate, or a salary. Overtime goes on its own line, in “Earnings with rate, hours, this period and YTD”.
4
Look over the taxes the builder works out; they print in “Taxes and deductions”. Typing your own amounts is the Tax & W-4 withholding edits add-on.
5
Pick a color, read the whole preview, then pay and download the PDF.
6
Make every change in the builder; the preview is exactly what the PDF will show.
7
Fill in only the details you want printed; empty ones drop out of the two columns.
8
Switch designs freely while you edit; your details move with you.
Real pay only
The stub shows what you type
PayStubs349 turns your details into a document. It doesn’t run payroll or check your figures, so match them to your pay records before you download.
More designs
Other designs to compare
Portrait statements
Business Letter
Letter-style: title and stub number top left, logo top right, then issued-to and issued-by blocks.
8 colors
Portrait statements
Top pickLong Statement
A letter-style statement with the address placed for a window envelope and every total at the foot.
4 colors
Portrait statements
Top pickDetailed Summary
Ruled sections for earnings, deductions and pay details, then one this-period and year-to-date summary table.
5 colors
Portrait statements
Top pickTwo-Column Summary
Employee and pay period panels, full-width tables, then matching this-period and year-to-date boxes.
8 colors
Portrait statements
Striped Rows
Title and dates on the left, business and employee in a tinted box, striped tables and a pay summary.
8 colors
Portrait statements
Ruled Statement
A plain title, then ruled sections for earnings, taxes and deductions, each with its total, and a shaded net payment row.
8 colors
FAQ
Questions about the Grid Cells
What does the Grid Cells cost?
$3.49 a stub, the same as every other design. Previewing it costs nothing.
Does the Grid Cells print year-to-date totals?
Yes, in “Earnings with rate, hours, this period and YTD”. Make several stubs in a row and the totals carry forward.
Can a contractor use the Grid Cells?
Contractor / 1099 mode works on every design and turns off withholding. For a payee heading that reads Contractor, pick Side Rail.
If I fill in the Grid Cells, can I switch designs later?
Yes. Your details stay in the builder, so you can try other designs with your own numbers before you download.
Can I edit the Grid Cells after I download it?
Make your changes in the builder before you download; the PDF is the finished copy. Check the preview carefully first.
Can I type my own tax amounts?
The builder estimates the taxes for you. Typing your own amounts is the Tax & W-4 withholding edits add-on.
Start with the Grid Cells
Switch designs any time before you download; your details stay.